Administrative Assistant / Office Manager – India

Overview

We are seeking a highly organised, proactive, and reliable Administrative Assistant / Office Manager to support daily operations and ensure the smooth running of our office. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and can independently manage administrative duties while supporting management and staff across various locations.

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Key Responsibilities

Office Management

• Oversee the day-to-day operations of the office, ensuring a clean, safe, and efficient working environment.
• Manage office supplies, equipment, and maintenance requests.
• Coordinate with vendors, service providers, and building management.
• Maintain organised filing systems—digital and physical.

Administrative Support

• Provide administrative support to senior management and team members.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Schedule meetings, manage calendars, and assist with travel arrangements.
• Prepare reports, presentations, and documentation as required.
• Assist with onboarding new staff, managing HR documents, and maintaining employee records.

Finance & Operations Support

• Process invoices, purchase orders, receipts, and expenses.
• Assist with budget tracking, petty cash, and basic bookkeeping tasks.

Customer & Stakeholder Support

• Serve as the first point of contact for visitors, clients, and partners.
• Deliver a professional and friendly experience to all stakeholders.
• Support customer service activities and follow up on enquiries where required.

Event & Project Coordination

• Assist with organising meetings, workshops, conferences, and internal events.
• Coordinate logistics and support team projects as needed.
• Prepare materials, minutes, and follow-up actions.

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Key Skills & Attributes

• Strong organisational and time-management skills.
• Excellent communication skills—both written and verbal.
• High attention to detail and accuracy.
• Ability to multitask and prioritise competing demands.
• Professional, friendly, and approachable demeanour.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and general office software.
• Experience with basic accounting or CRM systems.

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Qualifications

• Minimum 2–4 years' experience in administrative, office management, or similar roles.
• Experience in a fast-paced corporate or operational environment is advantageous.

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Why Join Us?

• Be part of a growing, dynamic global team.
• Opportunity to contribute to company-wide operations and improvements.
• Supportive work culture with diverse responsibilities and learning opportunities.